Office of Finance and Administration

The Finance and Administration Division includes administrative units that provide budget, capital planning, analytical, performance management, contract administration, and information technology support services for the Department. The costs of the Division are accounted for in the City’s budget system under “General Administration,” as well as reflected as overhead charges to the Department’s other divisions. The programs within the Finance and Administration Division include:

• Finance, which oversees budget preparation; capital planning, analysis, and reporting; grants research and administration; accounting, and contract administration. Finance also prepares analyses and produces reports to implement and manage the Department’s projects and programs. This includes the creation and monitoring of the annual budget; preparation of an annual indirect cost plan; participation in bond authorizations and sales; development of the capital plan; and grant proposals. Accounting responsibilities include reviewing and entering financial and purchasing transactions; preparing grant billings and account analyses; recording of construction in progress and entering information on fixed assets, collecting revenues; disbursing funds; and, guiding funds through required procedures until final liquidation. Contract Administration is responsible for advertising bids; distributing plans and specifications; receiving bids; processing documents; handling bid protests; awarding contracts; and, ensuring compliance with insurance, bonding and licensing requirements.
• Administration, which includes Performance Management and Planning. Performance Management, monitors key activities of the agency to improve the quality of services delivered, as well as support the creation, monitoring and measurement of the Department’s Strategic Plan.
• Information Technology designs, programs, operates and maintains all department-wide automated information systems and equipment. Services include process analysis and planning; software development, configuration and implementation; network and hardware installation; technology operations; help desk and security; and software support and system compliance functions.